The Second Annual EuSEM-AAEM Mediterranean Emergency Medicine Congress

Exhibitor Information

Sponsorship Opportunities and Pricing Plan

1) Exhibit Hall Booth Space:

25 booth spaces are available - located in the Exhibit Hall in front of the Main Auditorium
Delegates must go through the exhibit hall to enter all other meeting rooms in the Congress Center
Size: Six square meter each
Pricing Plan: 7000 Euros + VAT

2) Sponsoring the Second Announcement (Full program):

65,000 [32-page] brochures with the full program will be mailed early March/April 2003.
30,000 in the USA, and 35,000 in Europe, Canada, Australia, Europe, the Middle East
15,000 of the ones to be distributed in Europe will be in Spanish and sent to 15,000 Spanish Emergency Physicians (ACINDES list) and Catalonian SCMFIC and SEMERGEN members.
Ads can be up to 4-colors and must be provided camera-ready.
Pricing Options - Spanish Edition (15,000 mailings):
- Sole Sponsor Option (Back and Back of Front): 15,000 Euros + VAT
- Back Page Full-page Ad: 10,000 Euros + VAT
- Back of Front Page / Full-page Ad: 7,500 Euros + VAT
- Full-Page Ad (4 pages maximum): 5,000 Euros + VAT
- Half-Page Ad (4 half pages maximum): 3,000 Euros + VAT
Pricing Options - English Edition (50,000 mailings):
- Sole Sponsor Option (Back and Back of Front): 20,000 Euros + VAT
- Back Page Full-page Ad: 10,000 Euros + VAT
- Back of Front Page / Full-page Ad: 8,000 Euros + VAT
- Full-Page Ad (4 pages maximum): 5,000 Euros + VAT
- Half-Page Ad (4 half pages maximum): 3,000 Euros + VAT

3) Sponsoring the Third Announcement (Updated Full program):

65,000 32-page brochures with the full program
Third Announcement in June (Sole Sponsor Option ONLY)
30,000 in the USA, and 35,000 in Europe, Canada, Australia, Europe, the Middle East
15,000 of the ones to be distributed in Europe will be in Spanish and sent to 15,000 Spanish Emergency Physicians (ACINDES list) and Catalonian SCMFIC and SEMERGEN members.
Ads can be up to 4-colors and must be provided camera-ready.
Pricing Options:
- Sole Sponsor Option ONLY
- Gets two full-page ads on Back-Page and Back of Front-Page
Pricing Options - Spanish Edition (15,000 mailings):
- Sole Sponsor Option: 15,000 Euros + VAT
Pricing Options - English Edition (45,000 mailings):
- Sole Sponsor Option: 25,000 Euros + VAT

4) Sponsoring the Syllabus (1,000-1,500) for the Delegates:

All Congress sponsors will be listed in the Syllabus in a designated Sponsorship Credit section - with a listing of the specifics (type and level of their contribution.
However, Special Acknowledgment and Credit will be included to prominently recognize the Sponsors of the Syllabus.
Pricing Options:
- Sole Sponsor (Back-Page Full-page Ad):15,000 Euros + VAT
- Back-Page Full-Page Ad: 10,000 Euros + VAT
- Back of Front-Page: 7,500 Euros + VAT
- Full-Page Ad (4 pages maximum): 5,000 Euros + VAT
- Half-Page Ad (4 half pages maximum): 3,000 Euros + VAT

5) Sponsoring the Opening Reception:

Sunday 14 September, 2003: 7-9.30 pm
Spanish Dance Show / Buffet and Wine for 1,000-1,300 Delegates
Sole Sponsor Preferred: 30,000 Euros + VAT
Sponsorship Options:
- Platinum Sponsor = Sole Sponsor = 30,000 Euros + VAT
- Golden Sponsor(s) = 15,000 Euros + VAT
- Silver Sponsor(s) = 10,000 Euros + VAT

6) Sponsoring the Gala Dinner:

Tuesday 16 September, 2003: 8 pm-Midnight
Sit-down Dinner and Wine with Formal Dance (Band)
Predicted Attendance: 900 Delegates
All delegates, except speakers, staff, and moderators would have to pre-register for this and pay for their tickets to cover some of the expenses related to this expensive event.
Pricing Options:
- Sole Sponsor: 30,000 Euros + VAT
- Sponsorship (More than one sponsor may be possibly credited for contributing to the Gala Dinner):
- Sole Sponsor Preferred: 30,000 Euros + VAT
Sponsorship Options:
- Platinum Sponsor = Sole Sponsor = 30,000 Euros + VAT
- Golden Sponsor(s) = 20,000 Euros + VAT
- Silver Sponsor(s) = 10,000 Euros + VAT

7) Sponsoring the Closing Night Ceremony (Karaoke Buffet Dinner and Dance):

Wednesday 17 September, 2003: 8 pm-2 am
Buffet Dinner and Wine with Karaoke and Dance
Predicted Attendance: 500 Delegates (maximum attendance will be limited to the speakers, moderators, and the first to register for the Karaoke Dinner)
All delegates, except speakers, staff, and moderators would have to pre-register for this and pay for their tickets to cover some of the expenses related to this expensive event.
Pricing Options:
- Sole Sponsor: 30,000 Euros + VAT
- Sponsorship (More than one sponsor may be possibly credited for contributing to the Gala Dinner):
- Sole Sponsor Preferred: 30,000 Euros + VAT
Sponsorship Options:
- Platinum Sponsor = Sole Sponsor = 30,000 Euros + VAT
- Golden Sponsor(s) = 20,000 Euros + VAT
- Silver Sponsor(s) = 10,000 Euros + VAT

8) Sponsoring the Coffee Breaks:

Two per day (am and pm) for 3 days
Predicted Attendance: 1,000-1,400 Delegates
Pricing Options:
- Sponsorship for Each Day: 15,000 Euros + VAT
- Sponsorship for ALL Coffee Breaks (All 3 days): 30,000 Euros + VAT

9) Sponsoring the Lunch Symposium:

One Symposium is possible for each of the 4 days.
First day: expect less attendance (Workshop day) (Sunday 14th)
Predicted Congress Attendance: 1,000-1,400 Delegates
Lunch cost per delegate to AAEM-EuSEM is estimated at 35 Euros + VAT per delegate per day.
We should seek to have them cover the Cost of the Lunch + Speakers + [Cost of Conference Center, AV, staff time, operational expenses (+ VAT) for the day (10,000 Euros)]
We would have to have a maximum allowed for each session and to limit attendance in each room to 250 delegates. Pre-registration should be required by congress delegates for the Lunch Symposia.
Pricing Options:
- Suggested Price to Sponsor will depend on content (number of speakers), the maximum registration allowed and the lunch menu selected.
- Price for Lunch Symposia should be on a case-by-case basis negotiated with Dr. Kazzi and Dr. Petrino.

10) Simultaneous Translation to Spanish

Four Tracks available (Main Auditorium + 3 other)
For Auditorium - For one day
Details: 700 Philips Infrared Receptors / 1 cabin / 1 transmitter / 1 amplifier / 2 seats for translators / 1 translation technician
Sponsorship for Simultaneous Translation into Spanish for each day would be acknowledged on the program, the syllabus, website, and at the beginning and end of the day in that room.
Price suggested: 5,000 Euros + VAT per room per day

11) Registration Bags:

12) Inserts into Registration Bags: